Jobs in Japan
Administrative / Office Support

<Grant Support Operations within the University> As a business support staff member, you will perform grant support operations at a contracted university in Kyoto City (with some areas in Osaka). The main tasks involve the following operations related to grants (individual research funds, scientific research funds). [Specifically...] - Expense execution management - Communication, inquiries, and notifications to relevant ministries (Ministry of Education, Japan Society for the Promotion of Science, etc.) - Informing and communicating with faculty members, as well as responding to inquiries from faculty members - Inspection and confirmation of application documents - Data entry related to application documents - Compilation and submission of application documents [Others] You will implement on-site practical support based on the understanding of the contract details (specifications) at each university. Additionally, in collaboration with grant members, you will share issues at each university and consider measures for resolution. Depending on experience and skills, revisions to the on-site manual may also be considered. (Scope of changes) General operations defined by the company.

Skills and qualifications:

• Experience in practical PC operations (Word, Excel, PowerPoint, email operations, etc.)
• Experience in operations related to public research funds (such as application work and execution management)
• Experience working within a university (preferred)
• Experience in accounting processes (preferred)

You will be stationed at client sites to directly resolve IT-related issues. Specifically: ◆ Operations management at universities: Help desk (responding to inquiries about PCs and networks), system operation management and implementation support ◆ Educational administration at universities: Data configuration and processing related to the course registration system using Access, analysis, and organization of work procedures ◆ Operations management at hospitals: Responding to inquiries about electronic medical record systems, checking causes and operations during errors, programming support upon manufacturer requests. * In addition to universities and hospitals, there are also general corporate projects. After joining, you will undergo basic training (networking, etc.) → assigned to a university or hospital → acquire skills through on-the-job training. No experience is required, and support from seniors is available.

Skills and qualifications:

• High school diploma or higher
• No experience required
• Open to those with no experience in the job or industry
• Experience working at universities or hospitals (preferred)
• Experience in PC help desk (preferred)
• Experience in server and network operations (preferred)
• Knowledge of electronic medical records and medical affairs (preferred)
• Experience in medical administration or as a medical clerk (preferred)
• Support for obtaining qualifications (IT Passport, Fundamental Information Technology Engineer, Medical Information Technician, etc.)
• UNIX
• Linux
• Windows
• Android, iOS
• Switches, routers, wired networks
• Wireless networks
• Security
• Storage
• Virtual environments
• Cloud
• Server construction and management
• Programming skills not required.

◆ You will be responsible for general administrative tasks at the sales office for orders and residential properties. - Telephone and visitor reception (guidance and serving tea) - Computer data entry (Word, Excel, etc.) - Document preparation - Order management tasks, etc. * Scope of changes: As determined by the company Bonus system: Yes Bonus (previous year's performance): Yes Number of bonuses (previous year's performance): Twice a year Bonus amount: 124,800 yen to 600,000 yen (previous year's performance) Commuting allowance: Actual expenses paid (no upper limit) Working hours: Working hours 1 9:00 AM to 6:00 PM, Break time: 60 minutes, Overtime: Yes 10 hours Holidays: Wednesdays, Thursdays, and others. Weekly holidays: Every week. Annual number of holidays: 110 days. Childcare leave acquisition record: Yes Benefits and welfare: Insurance enrollment: Employment insurance, Workers' accident compensation insurance, Health insurance, Welfare pension. Commuting by private car: Allowed. Available nursery: None Application documents: Hello Work introduction letter, Resume (with photo), Work history.

Skills and qualifications:

• Telephone and visitor reception (guidance and serving tea)
• Computer data entry (Word, Excel, etc.)
• Document preparation
• Order management tasks
• 20,000 yen allowance for qualifications such as宅建 (Real Estate Transaction Specialist) and Architect
• High school diploma or higher
• Application documents: Hello Work introduction letter, Resume (with photo), Work history.

You will be responsible for general administrative tasks at the sales office for orders and residential properties. - Telephone and visitor reception (guidance and serving tea) - Computer data entry (Word, Excel, etc.) - Document preparation - Order management tasks, etc. * Must be able to operate a computer Scope of changes: As determined by the company

Skills and qualifications:

• Computer operation (Word, Excel, etc.)
• Telephone and visitor reception (guidance and serving tea)
• Document preparation
• Order management tasks
• High school diploma or higher

【Administrative Support within the University】 You will be responsible for the following tasks related to research support at a university located in Yamashina-ku, Kyoto City. <Specific Job Duties> - Tasks related to expense execution - Contacting, inquiring, and reporting to relevant government ministries (Ministry of Education, Japan Society for the Promotion of Science, etc.) - Informing and communicating with faculty members, as well as responding to inquiries from faculty - Data entry of various types - Checking and confirming application documents - Data entry related to application documents - Compiling and submitting application documents ☆ Since this is a job within the university, it is ideal for those who want to work in a stable environment ☆ ■ Daily Flow Commute → Check emails → Respond to faculty inquiries → Lunch break → Process execution slips → Meetings → Send emails → Leave work <Work Environment> - Access to campus facilities and cafeteria is available. - While there is a division of labor, the system is in place to cooperate in handling the overall scope of work. (Change Scope) General tasks as defined by the company.

Skills and qualifications:

• Experience in administrative tasks such as accounting
• Practical PC experience (regardless of job type or years)
• Experience in administrative work at a university (preferred)
• Experience in tasks related to research funds and subsidies (preferred)
• Word
• Excel